Reserving meeting space at the Wohlers Center

For scheduling activities at 515 Busse, all Avenues, Have Dreams and PR Community fund staff will use the Avenues Board/Staff Schedule Website

Avenues functions at 515 will have a priority status, but in general, meeting space will be reserved on a first-come, first-served basis.  

For all Avenues functions, it is up to the primary board or staff person involved with the event/meeting to ensure that it is placed on the web page schedule. 

Anyone can look at dates and see when other meetings have been scheduled.  However, if you would like to add a new meeting to the calendar, you must sign in.  

To sign in, scroll to the upper right hand part of the calendar webpage.  Above the warning “you cannot edit this calendar” you will see “sign in” in brackets.  Click on “sign in”. 

You will be prompted for a Yahoo ID and password.   Both the ID and password are lower case and without any spaces.  Do not give out or publicize this password.  This info is being provided to Avenues, Community Fund and Have Dreams admin staff only.  

Once you are signed in, you will see the Calendar again, but now you can add your meetings.  Use your mouse to move to the date that you would like to schedule your meeting.  If your date, room and times are available, scroll down to the bottom left of the page and find the box containing  “add event”.  Click on that box.  

You will be taken to a new screen to add your information.  In the title box, put the name of the organization (ie Aves, Have Dreams or PRCF), your meeting and the meeting/event location.  

If you are scheduling a meeting at the 515 building, make sure you specify one of the following meeting rooms:

Meeting room 2A-2nd floor small meeting room for 2-6 people;
Meeting room 2b-2nd floor meeting room for 8-12 people;
Training Center-2nd floor meeting space for 20-35 people;
Board Room-1st floor meeting room for 12-20 people;
Avenues Cafe-Basement level space for up to 25 people.

Click here to view meeting room locations

In the notes section, put your name and email address.  No other information is necessary.  FYI, all meetings must be public to be viewed on the webpage.  Do not make any changes after the notes section.  Scroll down to the bottom of the page and click save.  

Your meeting will now be seen on the calendar.  Repeat the process if your meeting is cancelled or rescheduled.  Since this process is open to anyone with the ID and password, changes can be made inadvertently or without your knowledge.  I am assuming that this will not be deliberately done; if you have a conflict with an already scheduled meeting, please do not make changes unless you consult with that meeting person beforehand.  Hence the importance of putting your name in the notes. If you schedule a meeting or function, you are also responsible to ensure that after you are finished, the room is cleaned and made ready for the next user.